1. DESCRIPTION
General objectives of the Cultural Policy
According to the 2010 cultural policy – LOI 2010 - 01:
General objectives of the Financial Assistance Program for Artistic & Cultural Activities in the City of Clarence-Rockland:
RAISE PUBLIC AWARENESS and encourage the population to take part in the initiatives of artists, cultural organizations and event organizers.
STIMULATE AND SUPPORT the arts and cultural community.
BRING TOGETHER persons of all ages around the arts, culture and heritage; bring together members of the arts and cultural community around common goals.
PROMOTE the realization of arts and cultural projects put forth by the community and ensure discussion.
FOSTER a sense of belonging to our community among citizens.
ENSURE that communication and promotional tools are implemented and maintained.
ENSURE the preservation of the cultural and artistic heritage of Clarence-Rockland.
The artistic and cultural life of the City of Clarence-Rockland is dynamic. The number of people who are passionate about arts and culture continues to grow, bringing a renewed vitality to the region. The City of Clarence-Rockland is aware that the region is bursting with talent that deserves to be seen and heard.
In order to enable the region’s arts and culture sector to flourish, the City of Clarence-Rockland wants to offer its support through a financial assistance program. This program is intended for artistic and cultural development organizations that operate on a project basis, and dedicated arts and culture organizations that prepare a special one-time initiative. A maximum of $1,000 may be granted per initiative or project.
Application deadline for 2023: May1st 2023
2. DEFINITIONS
THE ARTS AND CULTURE includes all of the following disciplines: visual arts, media arts, crafts, song, music, dance, storytelling, literature, theater, and multidisciplinary arts.
THE APPLICANT IS:
- A non-profit organization (NPO) or a not-for-profit organization (NFPO) recognized by the City of Clarence-Rockland means any entity with or without legal personality, whether public or private, which is not intended to seek benefits to be shared among its members with a physical address in Clarence- Rockland. * Organizations whose mandate is not primarily artistic, but which presents artists and their works or an artistic project (eg, community organizations such as the Optimist Club or the Knights of Columbus with an artistic or cultural project or program).
- Ad hoc group is a temporary grouping of persons created for the fulfillment of an artistic or cultural task, a specific artistic or cultural initiative, on completion of which it is dissolved.
- Individual artist is a group working together on their own initiative, usually under their own direction, towards common goals.
3. GENERAL ELIGIBILITY CONDITIONS
To be eligible for the Financial Support Program, the applicant must meet all of the following criteria:
➢ reside on the territory of the City of Clarence-Rockland;
➢ must demonstrate that the mandate and objectives of their proposed activity are related to the arts and culture and meets the general objectives of the cultural policy of the City of Clarence-Rockland;
➢ the activity must be offered to the residents of Clarence-Rockland;
must complete the application form for financial support and must submit their application no later than May 1st 2023 before 4:00 p.m.;
➢ must submit realistic budget forecasts demonstrating all sources of revenue (eg, grants, sponsorships, anticipated revenues from ticket sales, etc.);
➢ the activity must take place during the calendar year for which the grant was awarded;
*Being eligible and submitting a complete application does not mean that the organization will necessarily receive support from the City of Clarence-Rockland.
➢ must submit a report, including a financial statement and results, no later than two months after the activity. If you do not submit the activity report you will not be considered when awarding financial support for the following year;
What does the financial support program not subsidize?
➢ Fundraising activities, benefits and competitions;
➢ Organizations, groups or collectives that apply for support for self-financing activities, to pay debts, or to pay expenses incurred in a previous activity;
➢ Organizations and institutions that are financed by public funds (eg, schools, hospitals, visitor centers).
4. EVALUATION PROCESS
Each application will be assessed individually by the designated selection committee of 3 jurors.
1. Director of Community Services or delegate
2. A member of Municipal Council
3. Cultural and Community Activities Coordinator
4.1 – Role of the members of the evaluation and selection committee:
o Demonstrate vision, openness and generosity in their deliberations.
o Provide fair and objective opinions, based on evaluation criteria.
o Process requests fairly, without partisanship, without prejudice or bias.
o Work as a group.
o Express their opinions while respecting and listening to those of others.
4.2 Evaluation criteria and evaluation process:
The Financial Assistance Program must meet all eligibility criteria.
4.2.1 The City of Clarence-Rockland encourages activities that:
➢ enable the region’s arts and culture sector to flourish;
➢ encourage activities that promote partnerships between different groups in the City.
4.2.2 In order to allow an equitable distribution of financial support, the City of Clarence- Rockland will take into consideration:
➢ the target audience for each activity in order to allow an equitable distribution of financial support according to the age group(s) targeted by the activity.
➢ the artistic and cultural sector that is targeted by the activity.
➢ the geographic area in which the activity will be held.
➢ the percentage of NPO and NFPO members, ad hoc groups and artist groups residing in the City.
4.3 Required documents:
1- The duly completed financial support application form.
2- The budget forecasts form.
3- A final report, including a financial statement and the results obtained, no later than two months after the activity.
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