Comité de dérogation

En anglais seulement

A by-law to appoint a Committee of Adjustment and to govern the proceedings of the Committee of Adjustment of the City of Clarence-Rockland.

Whereas the Council of the Corporation of the City of Clarence-Rockland has deemed it expedient to appoint a Committee of Adjustment, as provided for in Section 44(1) of the Planning Act, R.S.O. 1990, c. P. 13, as amended; and

Whereas Section 44(3) of the Planning Act, R.S.O. 1990, c. P. 13, as amended states that the members of the committee who are not members of a municipal council shall hold office for the term of the council that appointed them and the members of the committee who are members of a municipal council shall be appointed annually ; and

Whereas the Council of the Corporation of the City of Clarence-Rockland deems it advisable and expedient to establish a Committee of Adjustment; and

Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25 (the “Municipal Act”), as amended, requires every municipality and local board to adopt a procedure by-law for governing the calling, place, proceedings and public notice of hearings; and

Whereas the Council of the Corporation of the City of Clarence-Rockland now deems it advisable to enact a by-law to govern the proceedings of the City of Clarence-Rockland’s Committee of Adjustment, the conduct of its Members and the calling of Meetings, and to provide for procedures and statutory requirements in accordance with the Municipal Act, S.O. 2001, c.25, as amended and the Planning Act, R.S.O. 1990, c.P. 13, as amended,

Therefore the Council of the Corporation of the City of Clarence-Rockland enacts as follows:

Authority

1.1.The Committee of Adjustment for the Corporation of the City of Clarence-Rockland shall have statutory duties listed under Sections 44 and 45 of the Planning Act, R.S.O. 1990 c.P. 13, as amended

Definitions

In this by-law:

2.1     Acting Chair means the Acting Chair appointed by the Members of the Committee of Adjustment.

2.2     Acting Secretary-Treasurer means the Acting Secretary-Treasurer of the Committee of Adjustment who is responsible for the duties of the Secretary-Treasurer in the absence of the Secretary-Treasurer.

2.3     Applicant means the person listed as the applicant on the application form, his/her authorized agent, or another individual whom they or the property owner has authorized to represent him/her to the Committee.

2.4     Chair means the Chair of the Committee of Adjustment appointed by the Members of the Committee of Adjustment.

2.5     Committee means a group of individuals appointed by Council to the City of Clarence-Rockland Committee of Adjustment.

2.6     Electronic Hearing means a hearing held by teleconference, audioconference, videoconference or some other form of electronic technology allowing the Committee, the Applicant or their representative, and every other person who desires to be heard in favour or against the application to hear or hear and see one another or their representatives throughout the hearing;

2.7     Hearing or Meeting means a gathering of the members of the Committee where quorum is achieved pursuant to its jurisdiction under the Planning Act;

2.8     Member means an individual appointed by Council to the Committee of Adjustment.

2.9     Planning Act means the Planning Act, R.S.O. 1990, c. P. 13;

2.10  Secretary-Treasurer means an employee of The Corporation of the City of Clarence-Rockland appointed by the Committee of Adjustment.

2.11  Vice Chair means the Vice Chair of the Committee of Adjustment who is appointed by members of the Committee to sit in place of the Chair during the absence of the Chair.

Application

3.1       The procedure contained in this By-law shall be observed in all proceedings of the Committee of Adjustment and shall be the procedures for the order and dispatch of business conducted by the Committee of Adjustment.

3.2       In the event of conflict between this by-law and the Planning Act, R.S.O. 1990, c.P.13, as amended, the Planning Act, R.S.O. 1990, c.P.13 as amended prevails.

Role of the Committee of Adjustment

4.1    The Committee of Adjustment is a quasi-judicial body, operating independently from Council, established under the Planning Act, R.S.O. 1990, c.P.13, as amended, to make decisions on minor variances, enlargements to legal non-conforming uses and new “contested” lot creations, as established under the Act.

Calling of Hearings

5.1 All hearings of the Committee of Adjustment shall be called by the Chair or the Secretary-Treasurer of the Committee of Adjustment and notice of any hearings shall be given in a manner that the Committee of Adjustment deems appropriate in accordance with the Planning Act, R.S.O. 1990, c.P. 13, as amended; and in accordance with applicable regulations.

5.2 Meeting dates shall be posted on the City of Clarence-Rockland’s website.

5.3 In consultation with the Chair, the Secretary-Treasurer may cancel or reschedule a meeting. Notice is to be provided of the cancellation to all Committee members and notice is to be posted on the City’s website.

5.4 Any reference to a hearing within these Rules of Procedure may also include an electronic hearing.

5.5 Each hearing shall be held in the Council Chambers or virtually or as otherwise directed by Council or the Secretary-Treasurer.

5.6 The schedule of hearings for the upcoming year must be approved by the Committee by the end of the preceding year.

Appointment, Attendance and Quorum

6.1. The eligibility and general qualification of a member shall follow the Committee Appointments and Terms of References City Policy.

6.2. Members will be appointed for a period of 4 years, following the Municipal Council term, however Council members will be appointed annually.

6.3. The members will continue to serve until any of the following scenarios occur:

 i. The Term expires;

 ii. The appointment is revoked by Council following a recommendation by the Committee and/or the concerned department or because the member is absent for three consecutive meetings without being justified;

iii. The member resigns;

iv. The eligibility requirements are no longer being met;

v.  The Board or Committee to which appointment was made is dissolved by Council.

6.4. Notwithstanding section 6.2 i., a member will continue to serve beyond his/her term, until the appointment of a successor

6.5. The appropriate staff will provide new members with an orientation package prior to the first meeting, which will generally include:

i. Previous meeting minutes;

ii. Committee of Adjustment Procedural By-law

iii. Committee Appointments and Terms of References Policy

6.6. Committee members will be required to attend a training workshop and will be invited to attend yearly OACA conferences and training.

6.7. The Committee of Adjustment shall consist of seven members which may include a maximum of four members of Council.

6.8. The Chair and Vice Chair of the Committee shall be elected by the Committee members, from among those appointed by Council By-law.

6.9. Council shall appoint a staff member to act as Secretary-Treasurer to serve the Committee of Adjustment and shall further support the Secretary-Treasurer delegating the authority to appoint an Acting Secretary-Treasurer if deemed necessary by the Secretary-Treasurer.

6.10. Where a Committee is composed of three members, two members shall constitute quorum and where a Committee is composed of more that three members, three members shall be deemed to constitute a quorum.

6.11.As soon as there is quorum after the time appointed for the start of the hearing, the Chair of the Committee of Adjustment shall call the hearing to order.

6.12.  If no quorum is present fifteen (15) minutes after the time appointed for a hearing of the Committee, the Secretary-Treasurer shall record the names of the members present and the meeting will stand adjourned until the next appointed time.

6.13. If, during the course of a Meeting, quorum is lost, then the Chair may declare that the Meeting stands adjourned, to reconvene at such time and place as the Chair shall then determine, or cancel the balance of the Meeting if, in his opinion, it is not essential to deal with the balance of the agenda before the next Meeting.

Chair

7.1. The Chair shall be counted in determining a quorum and shall be entitled to all the rights of a member on the Committee, including voting.

7.2. When the Chair is absent, the Vice Chair will sit in the Chair’s place for the meeting or portion thereof.

7.3. When the Chair or Vice Chair are both absent, the Secretary-Treasurer shall call for the election of an Acting Chair for the meeting.

7.4. An Acting Chair shall be appointed for each meeting or portion thereof in the Chair’s and Vice Chair’s absence.

Duties/Rules of Conduct of Members

8.1. Duties of the Members:

i. To prepare for meetings, including reviewing the agenda and background information prior to the meeting;

ii. To deliberate on the business submitted to the Committee;

iii. To vote when a motion is put to a vote;

iv. To abide by the Committee’s decision once a decision is made;

v. To respect the Rules of Procedure;

8.2.  No member shall:

i. Speak until he/she has addressed himself/herself and has been recognized by the Chair;

ii. Disturb another member, or the Committee itself, by any disorderly behaviour disconcerting to any member speaking;

iii. Use offensive words during the Committee meeting against the Committee or staff;

iv. Speak on any subject other that the subject in debate;

v. Disobey the rules of the Committee or a decision of the Chair, on questions of order or practice or upon the interpretation of the rules of procedure of the Meeting.

vi. Not leave their seat or make noise or disturbance while a vote is being taken or until the vote is declared.

8.3. Where a member has been called to order by the Chair for failing to observe provisions of subsection 6.1 and the member persists in any such disobedience after having been called to order by the Chair, the Chair may immediately order the member to leave the meeting for improper conduct, and if the member apologizes, the Chair may permit the member to retake his/her seat.

Notice

9.1. The notice of an application to be considered at a meeting shall be given in a manner that the Committee of Adjustment deems is appropriate, in accordance with the provisions of the Planning Act, and any regulations passed thereunder.

9.2. The Committee shall hold a public hearing on every application before a decision is made on the application.

Agenda

10.1. The Secretary-Treasurer, or their designate shall prepare and make available to the Committee a minimum of three days prior to the appointed day for holding a Hearing, an agenda for the Committee of Adjustment meeting.

Order of Proceedings

11.1.  Agendas shall be generally formatted as follows but modifications to the matters to be included or the order of business may be made without requiring an amendment to this by-law:

 i. Call to order

As soon as there is quorum after the hour set for the meeting, the Chair shall call the members to order.

ii. Adoption of the agenda

Amendment and/or additions to the proposed agenda may be permitted by the majority approval of the members present.

iii. Disclosure of Conflicts of Interest

It is at this point that any member of the Committee may disclose conflict of interest dealing with any item on the agenda or with a matter discussed at a previous meeting from which a member was absent.

iv. Approval of Previous Minutes

v. Hearings re: Consents

Every report shall be introduced with a resolution to adopt, defer or refuse the recommendations as presented

vi. Hearings re: Minor Variances

Every report shall be introduced with a resolution to adopt, defer or refuse the recommendations as presented.

vii. Hearings re: Previously Deferred Matters

Every report that was deferred at a previous meeting will be brought back with a resolution to adopt or refuse.

viii.Other Business

ix. Adjournment

11.2. Introduction of Applications

 i. The Chair shall announce each application in the order in which it appears on the agenda, or at the Committee’s discretion

ii. If the application is uncontested and the committee does not require a presentation, the Chair will ask the Applicant if they wish to address the committee. The Applicant may then proceed with their presentation, if they wish.

 iii. The Applicant will speak first and will be provided with a maximum ten minute time period to present the nature of the application to the Committee. Any presentations beyond the time period shall be at the discretion of the Chair and Committee.

iv. When the Applicant is not represented, the Planning Staff may present the application.

v.  The Committee may ask questions of the applicant at this time, during or after the presentation.

vi. At any time, the Chair or Committee may ask the Secretary-Treasurer to:

1. Read aloud all comments received from agencies who responded to the circulation of the notice of the application;
2. Read aloud any letters received from persons expressing an interest in the application and;
3. At the direction of the Chair, summarize the nature of the interest being expressed.

11.2.7   With respect to applications for Consent, the Chair may ask the Secretary-Treasurer to read aloud the proposed draft conditions to be attached to the decision should the Committee approve the application. The Committee may delete from, add to or revise the proposed draft conditions.

11.3  Public input and delegations

11.3.1  All delegations must address the Committee and an effort will be made to allow no more than two delegations at any one meeting.

11.3.2  Anyone desiring to address the Committee shall complete and submit to the Secretary-Treasurer, a delegation form accompanied with all supporting documentation at least one day prior to the Committee meeting.

11.3.3 The Chair will then call each request for delegation one by one.

11.3.4 An interested person shall confine his/her remarks to the subject application.

11.3.5 Any other public input after the Applicant’s Reply shall be at the discretion of the Hearing chair & Committee.

11.4 Applicant’s reply

11.4.1 Following the public input stage, the Committee shall give the Applicant the opportunity to respond to any comments received from commenting agencies or interested parties; and to provide a summary of the substance of the application.

11.4.2 The Chair and Committee may ask additional questions at this time.

11.4.3 Following the Applicant’s reply on applications for Minor Variance and Consents, the Committee shall consider the issues raised by the applicant, agent and any respondents and the evidence heard by the Committee. The Chair shall ask whether the members wish to conduct further discussions on the merits of the application.

Voting

12.1.  When a motion on an application under consideration by the Committee is lost, a subsequent motion to take an alternate action on the application shall be the next order of business. Decisions on applications shall be for approval, refusal or deferral only.

12.2.  No vote shall be taken during a meeting of the Committee by secret ballot or other form of secret vote.

12.3.  After any motion is put by the Chair, no member shall speak to the motion, nor shall any other motion be made until after the result is declared, and the decision of the Chair as to whether the motion has been put, is conclusive.

12.4.  Every member present at a meeting of the Committee, when a motion is put, shall vote.

12.5.  Any member may abstain from voting, but the vote shall be recorded as a negative vote.

12.6.  Unrecorded vote

i. The manner of determining the decision of the Committee on a motion is at the discretion of the Chair and may be by voice, show of hands, standing or otherwise.

12.7.  Recorded vote

 i. Any member, prior to or immediately subsequent to the taking of the vote, may require that the vote be recorded.

 ii. When a member on any matter or motion requests a recorded vote, the Chair shall ask each member to announce his/her vote openly to be recorded in the minutes, starting with the member who has requested the recorded vote, with the Chair voting last.

iii. If a vote is to be recorded as herein provided, the Mayor shall announce the result, and the Secretary-Treasurer shall record them in the minutes.

12.8.  Disputing vote

i. If a Member disagrees with the announcement of the Chair that a motion is carried or lost, the member may, but only immediately after the declaration of the Chair, object to the Chair’s decision and require a recorded vote to be taken.

12.9.  Tie vote

 i. A resolution on which the voting results are a tie shall be declared lost.

13. Decisions of the Committee of Adjustment

13.1.Decisions of the Committee must be based on the information presented to the Committee at the Hearing, therefore members should be present to hear all of the information given during the Hearing process.

13.2. Members should not discuss any application prior to the Hearing and any member who has publicly voiced an opinion regarding the development of the lands or its owners shall disqualify himself or herself from the Hearing and leave the meeting room

13.3. City Planners shall present its recommendation on the application.

13.4. Once a resolution on an application is read by the Chair, only members of the Committee (including the Chair) or the Secretary-Treasurer and Planning Staff can speak on the matter, unless otherwise permitted by the Committee

13.5. No decision of the Committee on an application is valid unless it is concurred in by the majority of the members of the Committee that heard the application. In addition, the decision of the Committee shall:

i. Be in writing, whether granting or refusing an application;

ii. Set out reasons for the decision (minor variance only);

iii. Contain a brief explanation of the effect, in any, that the written and oral submissions relating to the application made to the committee before its decisions or at the hearing, had on the decision; and

iv. Be signed by the members who concur in the decision (minor variance only).

v. A copy of the Committee’s written decision will be prepared and issued in accordance with the provisions of the Planning Act.

vi. A copy of the Committee’s written decision shall be sent to any person that submitted a written request indicating that they wish to receive a copy of the written decision of the Committee and any further correspondence with respect to the Application pursuant to the provisions of the Planning Act.

Pecuniary Interest

14.1.  At all times and under all circumstances, members shall be guided by and shall have regard to the Municipal Conflict of Interest Act.

14.2.  If a member has any pecuniary interest, direct or indirect, in any matter in which the Committee is concerned and if he/she is present at a meeting at which the said matter is the subject of consideration, then he/she shall:

i. Disclose his/her interest and is required to file a written statement of the interest at the meeting or as soon as possible afterwards;

ii. Leave his/her seat and is required to leave the Chambers/Meeting room;

iii. Not take part in the consideration or discussion of the said matter;

iv. Not vote on any motion in regard to the said matter;

v.  Not attempt in any way before, during and/or after the meeting to influence the voting on any such motion.

14.3.  The Secretary-Treasurer shall record the particulars of any disclosure of pecuniary interest made by members of the Committee, as the case may be, and any such record shall appear in the minutes of that particular meeting.

14.4.  The Secretary-Treasurer shall establish and maintain a registry of statements and declarations of interests of members, and make it available for public inspection.

14.5.  The failure of one or more members to comply with Section 14 hereof shall not affect the validity of the meeting in regards to the said matter.

Adjournment of a hearing – further notice

15.1.  When a Hearing has been adjourned, any individual expressing an interest in the application shall be able to leave their name and address with the Secretary-Treasurer, and/or may submit a written request, should they wish to receive further Notice of the date of resuming the Hearing. The Notice may be given orally at the Hearing before it is adjourned to those persons present or may be by telephone or by electronic mail, if available.

Request for deferral or withdrawal

16.1.  A request for adjournment/deferral of a matter on the scheduled hearing date by the Applicant must be made at the hearing. If granted, the Committee will set a new hearing date for the application at the hearing and indicate any other requirements or conditions of the adjournment/deferral, such as re-notification or amendment, at that time.

16.2.  If a request for withdrawal/defferal of an application is made in writing prior to the commencement of the hearing, the Secretary-Treasurer shall make a record that the application has been withdrawn/deferred and shall immediately give notice to all property owners within 60 m of the subject lands that the application has been withdrawn/deffered. Where the Secretary-Treasurer has made a record that an application has been withdrawn, the Committee shall take no further action in respect of that application.

Minutes

17.1.  Minutes shall be kept by the Secretary-Treasurer and shall record, in both official languages (English and French), with the English version being considered the official version, the following:

 i. The place, date and time of the meeting;

 ii. The names of the presiding Chair, Members and staff in attendance

iii. The late arrivals and early departures of members;

iv. The readings, if requested, correction and adoption of the minutes of prior meetings;

v.  Declaration of conflict of interest

vi. All the resolutions, decisions, and other proceedings of the meeting without note or comment except the reasons for decisions.

vii. A brief summation of all submissions made at the Hearing.

17.2.  Once adopted, the minutes shall be signed by the Chair and the Secretarty-Treasurer.

Remuneration

18.1.  The members can be reimbursed for their traveling expenses during duties as a member of the committee upon presentation of authorized statements of expenses.

18.2.  The committee members, except members of Council, are remunerated for their duties as follows:

i. Chair:60$/application

ii. Members:50$/application

18.3.  Only those members of the Committee of Adjustment attending a meeting shall be remunerated.

18.4.  In the absence of the Chair, the member that assume the duties of the Chair shall be remunerated accordingly and for that meeting .

Repeal

19.1.  By-law – previous

i. By-law 2011-33 is hereby repealed.

1. Effective Date

20.1 This By-law shall come into force and effect on September 7, 2022

Read and passed in open council, this 7th day of September 2022.

Mario Zanth, Mayor

Monique Ouellet, Clerk

1.  Introduction

Les municipalités de la province de l’Ontario établissent des normes afin d’assurer un développement ordonné et sécuritaire au sein de leurs communautés, telles qu’énoncées dans les règlements de zonage. Un règlement de zonage régit les types d’usages permis sur une propriété et comprend (sans s’y limiter) les exigences minimales en matière d’aménagement telles que les marges de recul, la couverture de lot, la hauteur des bâtiments, la superficie de plancher brute, etc. Le processus de demande de dérogation mineure permet de demander une exemption auprès du Comité de dérogation lorsqu’un bâtiment ou une structure ne peut se conformer exactement aux exigences du règlement de zonage. Ce processus peut également être utilisé pour régulariser une situation existante non conforme.

2.  Processus d’approbation des dérogations mineures

Étape 1 : Consultation préalable à la demande

La consultation préalable est un processus distinct au cours duquel le personnel examine votre proposition, identifie les éléments de non-conformité, détermine la demande appropriée en vertu de la Loi sur l’aménagement du territoire et précise les documents, études, etc., requis pour constituer une demande complète.

i)       Objectif : Identifier les lacunes en matière de zonage, déterminer si une dérogation mineure est appropriée et préciser les exigences de soumission.

ii)      Délai : Généralement prévue dans un délai de 1 à 2 semaines suivant la demande.

iii)     Résultat : Le personnel va énumérer les documents et études requis.

Étape 2 : Soumission de la demande complète

Remplissez le formulaire de demande et fournissez les renseignements supplémentaires identifiés comme requis lors de la consultation préalable (le cas échéant). La demande sera ensuite examinée par la secrétaire-trésorière pour s’assurer qu’elle est complète et que tous les renseignements requis ont été fournis.

i)       Exigences : Formulaire de demande, frais, justification urbanistique ou lettre de présentation, acte de transfert, plan d’implantation et autres documents ou études identifiées lors de la consultation préalable.

ii)      Délai : La demande est examinée dans un délai de 5 jour ouvrable.

Étape 3 : Avis public et diffusion

Conformément à la Loi sur l’aménagement du territoire, une réunion publique doit être tenue. Le personnel émettra un avis de votre demande aux propriétaires voisins et une affiche sera installée sur votre propriété. Si l’envoi postal est impossible (ex. : grève postale), l’avis sera publié dans le journal local.

1. Exigences relatives à l’avis :

1. Envoyé par la poste aux propriétaires situés dans un rayon de 60 mètres et aux agences locales, et
2. Affiché sur place par l’entrepreneur de la Ville (et retiré par lui après la réunion),

3. ou publié dans le journal local.

    

ii) Délai : L’avis doit être donné au moins 10 jours avant la réunion publique.

Étape 4 : Réunion publique

La réunion publique se tiendra en ligne via Zoom, et un lien de participation vous sera fourni. Vous, ou votre consultant, serez responsable de présenter un aperçu de votre demande au Comité. Le président du Comité ouvrira ensuite la séance de questions des membres. Par la suite, toute personne intéressée pourra exprimer son opinion. Le Comité rendra une décision d’approbation, de refus ou de report, avec ou sans conditions.

i)       Format : Tenue virtuelle par le Comité de dérogation via Zoom; le demandeur présente son dossier.

ii)      Objectif : Recueillir les commentaires du public et permettre au Comité de poser des questions.

iii)     Options : Approuver, modifier, reporter ou refuser la demande.

iv)     Délai : Généralement tenue dans les 30 jours suivant la confirmation que la demande est complète.

Étape 5 : Avis de décision et période d’appel

Le personnel émettra un avis de décision dans les 10 jours suivant la décision. La Loi sur l’aménagement du territoire prévoit une période d’appel de 20 jours suivant la décision du Comité. Un appel peut être déposé auprès du Tribunal ontarien de l’aménagement du territoire (TOAT) par le demandeur, une personne désignée ou un organisme public. Si aucun appel n’est déposé à la fin de la période, la décision devient définitive et exécutoire.

i)       Avis de décision : Émis dans les 10 jours suivant l’audience/décision.

ii)      Période d’appel : 20 jours à compter de la date d’émission de la décision.

iii)     Instance d’appel : Tribunal ontarien de l’aménagement du territoire (TOAT).

Étape 6 : Levée des conditions

Une fois la période d’appel terminée, vous devez commencer à satisfaire toutes les conditions (le cas échéant) rattachées à la décision. Une fois les documents fournis à la Ville, l’Urbaniste confirmera leur conformité et vous informera des prochaines étapes (ex. : obtention d’un permis de construire).

i)       En l’absence d’appel : La décision devient définitive et exécutoire.

ii)      Demandeur : Doit satisfaire à toutes les conditions imposées par le Comité.

iii)     Délai : Variable selon les conditions.

Étape 7 : Finalisation

i)       En l’absence d’appel, la modification au règlement entre en vigueur.

ii)      En cas d’appel, le dossier est soumis à une audience devant le TOAT

3.  Critères des dérogations mineures

Les pouvoirs d’un comité de dérogation sont définis aux paragraphes 45(1) et 45(2) de la Loi sur l’aménagement du territoire. Ces pouvoirs permettent : d’accorder une dérogation mineure aux dispositions d’un règlement municipal, d’autoriser l’agrandissement ou la prolongation d’un usage légal non conforme, ou de permettre l’usage d’un terrain, d’un bâtiment ou d’une construction qui, de l’avis du comité, est conforme aux usages prévus dans le règlement.

Une demande de dérogation mineure est soumise à un test en quatre volets, qui exige d’évaluer si :

1. L’objectif général et l’intention des plans officiels du comté et de la ville sont respectés ;
2. L’objectif général et l’intention du règlement de zonage de la ville sont respectés ;
3. La demande est appropriée pour l’aménagement du terrain et/ou du bâtiment ;
4. La dérogation est mineure par nature.

Le Comité doit déterminer si les quatre critères du paragraphe 45(1) sont satisfaits.

Pour les demandes visant à prolonger un usage légal non conforme en vertu du paragraphe 45(2), l’évaluation repose sur les critères suivants :

1. La demande est-elle souhaitable pour un aménagement approprié de la propriété visée ?
2. La demande entraînera-t-elle des impacts négatifs excessifs sur les propriétés et le voisinage environnants ?

Il n’existe aucune distinction juridique entre un terrain, un bâtiment ou une construction non conforme (où l’usage n’est plus permis) et un terrain, un bâtiment ou une construction non réglementaire (où les normes de performance ne sont plus respectées). Les deux sont également protégés en vertu du paragraphe 34(9) de la Loi sur l’aménagement du territoire et de la common law. Il incombe au demandeur de prouver que le bâtiment ou la structure visé(e) par la demande a été établi(e) légalement.

4. Que se passe-t-il si le Comité de dérogation rejette ma demande de dérogation mineure ?

Conformément à l’article 45 de la Loi sur l’aménagement du territoire, vous pouvez interjeter appel de la décision et/ou des conditions auprès du Tribunal ontarien de l’aménagement du territoire (TOAT). La date limite pour déposer un appel sera indiquée dans l’avis de décision. Un « Avis d’appel » exposant par écrit les motifs de l’appel doit être reçu au plus tard à la date limite d’appel, accompagné du formulaire d’appel dûment rempli du Tribunal ontarien de l’aménagement du territoire, ainsi que des frais exigés en vertu de la Loi de 2021 sur le Tribunal ontarien de l’aménagement du territoire, payables par chèque certifié à l’ordre du ministre des Finances de la province de l’Ontario. Veuillez consulter le site Web du Tribunal pour obtenir le formulaire d’appel, les frais applicables et de plus amples renseignements sur la procédure d’appel : https://olt.gov.on.ca/

5. Informations supplémentaires:

• Le Comité de dérogation ne planifie une réunion que lorsqu’un dossier est soumis.

• Les frais de demande ne sont pas remboursables. Consultez le règlement sur les frais d’utilisation : https://www.clarence-rockland.com/en/hotel-de-ville/by-laws-and-policies.aspx#User-fees-2024-118

• Il est recommandé d’aviser vos voisins de votre demande bien avant l’audience, et vous pouvez leur demander de soumettre une lettre d’appui que le Comité pourra prendre en considération.

• Il est utile (surtout en cas de conditions d’accès difficiles) de fournir au personnel des photos du site au cas où une visite ne pourrait être effectuée par le personnel ou les membres du Comité.

• Sans perturber le terrain, vous pouvez indiquer l’emplacement prévu du bâtiment ou de la structure à l’aide de repères, de piquets ou d’une ligne de craie.

• Veuillez noter que si vous êtes présent lors des visites individuelles des membres du Comité, ceux-ci ne pourront pas vous donner de conseils ni discuter de l’issue possible de votre demande.

• Les panneaux d’avis seront installés et retirés par l’entrepreneur de la Ville. Vous ne pouvez ni déplacer ni retirer ces panneaux vous-même.

6) Résumé du processus

Le délai total de traitement, à partir de la soumission d’une demande complète jusqu’à ce que la décision devienne définitive, est d’environ 6 à 10 semaines, en l’absence d’appel au Tribunal ontarien de l’aménagement du territoire (TOAT).

Les réunions du Comité de dérogation de la Cité de Clarence-Rockland se déroulent en format virtuel via Zoom.

Comment regarder une réunion

Si vous avez l’intention de simplement écouter et suivre la réunion vous devez remplir cette demande et un lien à la rencontre vous sera envoyé ou appeler le département du développement communautaire au 613-446-6022, poste 2285. Les demandes doivent être soumise à 16h30 deux jours avant la date de la réunion. Soyez avisé qu’il ne sera pas possible de partager vos commentaires à la réunion si cette option est choisi.

Comment fournir des commentaires au comité

Soumettre des commentaires par écrit :

• En envoyant un courriel avec vos commentaires. Les observations écrites doivent être envoyées par courriel à zoning_zonage@clarence-rockland.com  au plus tard à 16h30 deux jours avant la date de la réunion.
• En soumettant des commentaires dans la boîte de dépôt située à l'extérieur de la porte de l'hôtel de ville, 1560, rue Laurier, à Rockland. La lettre doit être adressée au département du développement communautaire et doit être soumise le vendredi précédant la date de la réunion.
• Soumettre des commentaires par courrier ordinaire. La lettre doit être envoyée au 1560, rue Laurier, Rockland, ON, K4K 1P7, à l'attention du département du développement communautaire et doit être reçue le vendredi précédant la date de la réunion.

Participation à l'audience publique virtuelle Zoom par téléphone ou ordinateur/smartphone/tablette

Si vous avez l’intention de faire une présentation ou de fournir des commentaires oraux à l’un des comités vous devez remplir une demande de délégation ou appeler le département du développement communautaire au 613-446-6022, poste 2285. Les demandes doivent être soumise à 16h30 deux jours avant la date de la réunion.

Dès que nous recevrons votre demande de délégation, nous confirmerons votre présence le prochain jour ouvrable et vous fournirons les instructions pour participer* à la réunion publique.

Les informations que vous choisissez de divulguer dans votre correspondance seront utilisées pour recueillir votre point de vue sur la ou les questions pertinentes afin de permettre au Comité de prendre sa décision sur cette question. Ces informations feront partie du dossier public.

Si vous ne faites pas de délégation à la réunion publique ou n'exprimez pas votre point de vue par écrit, le comité peut formuler une recommandation en votre absence et peut recommander des modifications de la proposition.

Procédures de la réunion

• Le demandeur/agent parlera en premier et aura 10 minutes pour faire sa présentation.
• Les participants qui ont fait une demande de délégation seront invités à prendre la parole après la présentation initiale du demandeur. Chaque participant disposera de cinq minutes et d'une seule occasion de s'adresser au comité. Veuillez donc concentrer vos commentaires comme suit :
  • Indiquez clairement votre nom et votre adresse.
  • Expliquez comment la modification demandée ou le projet de plan de lotissement demandé aura un impact sur la jouissance de votre propriété et de votre voisinage (de manière positive ou négative).
  • Posez des questions claires et précises.

La décision

Une fois que tous les commentaires auront été reçus, le président amènera le dossier " en comité " et aucun autre commentaire ne sera permis, sauf si le président ou un membre du comité pose une question.

Le président et les membres annonceront leur recommandation lors de la réunion publique.

Le Comité peut reporter une demande, mais seulement si les circonstances le justifient.

Pour recevoir une copie de la décision, veuillez en faire la demande au Département du développement communautaire à l'adresse zoning_zonage@clarence-rockland.com ou en téléphonant au 613-446-6022, poste 2285, en fournissant les renseignements suivants : votre nom, votre adresse, votre adresse électronique, la date de l'audience, le numéro de dossier et l'adresse de la propriété visée.

Les personnes sont également encouragées à envoyer une correspondance écrite si elles ont des questions ou des préoccupations qu'elles souhaitent partager.